The PhD students can carry out research and formation activities off-site, in Italy and abroad, within the limits set by the Regulations and any further provisions (e.g., calls for applications). During the periods of off-site stay, the PhD students are required to relate to the supervisor and to take the required tests, according to the procedures set by the Teaching Board.

All PhD students (with and without a scholarship), starting from the second year of the course, also have a budget for research activities, equal to 10% of the annual gross amount of the scholarship. For information on the use of the budget, please contact the Aggregation Department or the administrative headquarters Department of the course, if your supervisor is not a member of the University of Udine.

The PhD students who are holders of a scholarship may request the increase of the scholarship by up to 50% for the periods spent abroad (please see the following paragraph).

Off-Site Periods Spent Abroad for Research and Formation Activities

The PhD student must be authorized to spend a period abroad by the supervisor and the coordinator of the doctorate. The authorization of the Teaching Board is also required for stays abroad that are longer overall than those specified in the relevant call for applications.

PhD students who are holders of a scholarship are entitled to an increase of the scholarship up to a maximum of 50% for a total period not exceeding that indicated in the relevant call for applications, save in case further financial resources are available. In any case, the increase in the scholarship is due only for continuous periods, not lasting less than 30 days.

What to do in order to obtain the authorization and receive any increase in the scholarship:

PLEASE NOTE:  
You are reminded that:
- the PhD student must personally check with the competent health authority any requirements to extend health care or the need to activate private health insurance;
- there is an obligation to produce all the documents required before the beginning of the stay, for insurance purposes (civil liability and accidents) and to increase the scholarship.

1. Before leaving. The following documentation must be uploaded in the PhD Notebook before departure (attach a single document in PDF format):
- Authorization form;
- Letter of invitation by the foreign institution/university, addressed to the PhD student and to the supervisor.

2. When returning. Please upload in the PhD Notebook the following documents:
- Report about the activities performed, signed by the PhD student;
- A statement by the foreign hosting institution, certifying the actual stay abroad (period and activity).

International Mobility Programs

International mobility programs are periods abroad referring to a joint supervision PhD theses or to participation in the Erasmus program. Programs must be entered in the PhD Notebook.

Mobility programs are managed by the International Office.
For information: Calls for Mobility for Doctoral Students.

PLEASE NOTE: If the mobility program coincides with an off-site period abroad for research and formation activities, it is necessary to enter the mobility period in the PhD Notebook first, and then the research period, indicating for the latter “International Mobility Programs - Yes”.

What to do If you are a winner of a mobility program:

1. Before leaving: Enter the LEARNING AGREEMENT (signed in pdf format) on the PhD Notebook.
2. When returning. Certificate of attendance or stay signed by the foreign host institution.

For further information, please see the Internal Regulations for PhD Programs and the current national legislation on the subject.